Every organization has a requirement to preserve data for the long-term – they may differ on specific reasons, but the need is there.
Why should you maintain an archive of your data over the long-term? Foremost among reasons is that your organization may be required to comply with regulations about data retention. Even if there aren’t any compliance requirements, it’s often a requirement from your organization’s Legal staff. Lastly, many organizations archive for historical purposes – it’s easy to imagine times when you’d want to take a look at what the organization did in the past.
Evaluating long-term archiving options
Regardless of your reasons for maintaining an archive, there are six basic requirements that you’ll want to make sure the solution you choose meets.
- Immutability – You need to know that the data you’ve stored in the archive remains unchanged, and you’ll need a way to show that for audits. For this you’ll want to make sure your solution uses some sort of Write-Once-Read-Many (WORM) storage.
- Security – You need to know that your archive data is safe from prying eyes. Be sure to ask your vendor about how they’ve implemented data security.
- Flexibility – Your archive solution needs to be able to easily ingest the various types of data your organization creates – both structured and unstructured.
- Easy to Search – No one archives data simply to collect it. You archive data because you might want to find some of it someday. As your archive grows to multiple Petabytes, your solution needs to provide an easy way to locate the specific data you’re interested in. This isn’t necessarily easy as organizations are collecting data from an ever-increasing number of sources.
- Data Tiering – There are two main drivers of storage prices are capacity and performance. You’re far more likely to retrieve recently-created data than you are to retrieve your older data. Your solution needs to provide a cost-efficient storage tier for your recent data and a far less expensive tier for the older data. The tiers should be transparent to anyone retrieving data.
- Scalability – There’s one natural law of data – data always grows to exceed available storage space. Your archiving solution needs to be able to expand seamlessly to match your data growth.
HubStor’s archive as a service solution
If you haven’t considered HubStor as you’re looking at long-term archive solutions, you should definitely add us to your list. HubStor’s cloud data platform offers and Archive-as-a-Service (AaaS) with granularly configurable data management policies. HubStor’s cloud data platform easily meets all six of the requirements listed above.
HubStor’s data platform is built on a foundation of cloud-based object storage. Object storage works on WORM technology. When an object is written, the object is assigned a unique ID, and saved as read-only. If someone were to make changes to the object, when they save their changes, object storage recognizes it as not being identical to the original object and is saved as an entirely separate brand-new object with its own unique ID. This is how HubStor can easily ensure data immutability.
HubStor automatically encrypts all data, both in-transit and at-rest. Customers have the option of configuring their user accounts with multi-factor authentication for an added layer of security. Customers interested in even more security have the option to configure the Data-at-Rest Encryption (D@RE) to use their own private encryption key that never leaves their possession.
HubStor’s backup and archive solutions can support any workload and take advantage of any and all metadata for search and data management. Organizations are needing to archive and manage multiple types of data with more being added all the time. Some examples are project documents, backup files, genomic data, videos, voice call recordings, and messages. HubStor doesn’t require an upgrade to add a new data source. It can automatically ingest data from a wide variety of sources, each with their own separate backup, archive, and data management options – all of which can be managed from a single unified console.
Easy to Search
HubStor provides unified search across all your archived data, regardless of source, and takes advantage of any and all metadata for searches. After ingestion into HubStor all data is run through a content indexing process. This process looks at the data itself and all metadata. This enables blazingly fast search results. With all data sources, streams, and storage destinations easily manageable through a single unified console, customers can easily run a search across all their data with a single query. It doesn’t get any easier than that.
HubStor’s cloud data platform has built-in automated data tiering that customers can configure to work however they want. Tiering can act on data by type, source, owner, creation time, last modification time, last time accessed, based on metadata tags, and many more options. HubStor pricing is based on a Pay-as-You-Go model, meaning customers pay only for resources they’re actually using, with data in the initial tier having a very low cost per GB, and data in the archive tier having a cost per GB significantly less than that.
Regardless of its source or how you’re using it, your data is going to grow. Additionally, data retention periods in compliance regulations tend to increase. Being cloud-based allows HubStor’s backup and archiving solutions to grow as your data grows. There’s no need to over-provision storage space for your archive and you’ll only pay for the space you’re actually using.
Regardless of the industry you’re in and the vendor(s) you’re working with, any archiving solution you’re considering needs to – at a minimum – meet the requirements listed above. HubStor’s archiving solutions handily meet those requirements and are easier to deploy, configure, and manage than other solutions.
If you’d like to take a closer look at our backup and archiving solutions, please contact us.