Office 365 started a trend for businesses to switch over to this cloud-based service offered by Microsoft.
It allows for more options for businesses to collaborate and work using the accessibility it offers. Currently, there are about 1.2 billion users that use Office 365.
There are some things to understand about Office 365 to help you with your business. Especially when it comes to how files get shared and backed up. To know what you need for your Office 365 backup, here are the details that you need to know about the service as a whole.
1. What is Office 365?
Office 365 is Microsoft’s cloud service. It offers a variety of cloud-based software that you can access anywhere and acts as a service. It covers the Office Suite programs like Word, Excel, PowerPoint. As well as offer their cloud-based services like SharePoint.
It aims to be accessible to many and offers a lot of features for use every day, including for business use. It also offers a platform for collaboration. While reducing or eliminating the pains for administration.
2. How Does It Work?
How it works is that it allows users who have Microsoft Office to access its cloud-based services through a subscription.
One of them is Microsoft Exchange. They can receive email through Outlook with a higher capacity. Microsoft maintains the servers, from patch installations to spam protection.
SharePoint allows the sharing of video and audio, creating a collaboration platform. This is perfect for working with teams. It allows an easier tracking of files and workflows.
There is also the use of web versions of the Office programs like Word. This allows for work on the go, letting you access the Office apps anywhere.
3. How Much Does It Cost?
Subscriptions for Office 365 come in packages and suits.
Ranging from personal and home use to business (even for small businesses). At most, you can avail of these services with their Microsoft 365 Business at $20 a month.
This plan includes Office applications like Word, PowerPoint, Excel, Access, Outlook, and OneNote. It also includes services like Skype, Exchange, SharePoint, and OneDrive.
It also comes with features offered on their Office 365 Premium Subscription plan. And it also comes with added security features.
You can avail of the Office 365 Premium at $12 a month.
There are also smaller packages offered. Office 365 Essentials for $5 a month (which includes the cloud-based services). Or Office 365 Business plan, providing the Office Suite apps at $8.50 a month.
4. How Does Subscription Work?
The subscription works on a monthly basis. The collection process comes in monthly or annual intervals. This depends on the subscription that you picked.
The charge to pay for the subscription appears in your credit card. If you’re not sure about the service, start with a monthly plan. You can choose to cancel at any time and your card won’t get billed the next month.
Keep in mind that a monthly subscription does cost more in the long run. The annual plan costs 16% lower in comparison to paying monthly.
Office 365 Business, Business Essentials, and Business Premium are available for these two payment plans.
5. Features of Office 365
The features that you can get from Office 365 is best summed up in these words:
It’s Microsoft Office with cloud services included.
Which means, you get to have the applications for Microsoft Office with more features.
The Office Suite applications are accessible offline if you managed to install them. Letting you use them without the need of an internet connection. Once you head online, you gain access to cloud storage for files and file sharing for team-based work.
SharePoint, Exchange, and Lync are accessible online. This allows for easier collaboration using these platforms.
SharePoint works as a means to set up workflows, calendar of activities, projects, and tasks. These allow other personnel in the company to access them. It eases up on organizing.
Exchange works out with an intelligent inbox with a large space mailbox capacity. It also comes with a calendar system that captures events from emails. This system works in tandem with Outlook.
Another advantage is having the use of OneDrive for other files that you can store in. Acting as a backup storage for emergency purposes.
Office 365 also offers a powerful security system when you back up your files into their database.
6. Limits of Office 365
Integrated into various workplaces and organizations, Office 365 shows its edge. However, it also comes with some flaws.
One is in mobility. SharePoint doesn’t have any native apps for mobile. If the workforce is fine with a desktop solution, then it is enough as it is. Otherwise, this could prove to be a problem.
Another is in the file size. The collaboration and file sharing services offered by Office 365 have a size limit of 2 GB. While this is not an issue for some businesses. There are others who tend to collaborate on larger file sizes. Consider this aspect if you are the type that makes use of larger files.
There are also risks of content duplication. Which occurs if everyone in the company is unsure of where to save their files in Office 365. This may cause problems and frustrations when it comes to synchronizing files.
Internet access is another factor. While it is a boon, it can also be a setback as many of Office 365’s functions are accessible with a stable connection. Another issue to keep in mind is compatibility with the devices that you have. Office 365 works well with Windows 10. Older OS versions might have a hard time working with it.
Whenever possible, have a contingency plan ready for your Office 365 backups.
Secure Your Office 365 Backup Today!
Various workplaces and organizations are making the switch to Office 365 backup services. It could be the ideal solution for your company and your business needs. Why not give it a shot today?
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